Terms of Service

Last updated: September 16, 2026

These Terms of Service (“Terms”) are a legal agreement between you (“you,” “Customer”) and Host Fleet Pro LLC (“Host Fleet Pro,” “we,” “us”), governing your access to and use of the Host Fleet Pro software, website, and related services (the “Service”). By creating an account, subscribing, or using the Service, you agree to these Terms. If you do not agree, do not use the Service.

1. The Service

Host Fleet Pro is a software platform that helps rental-fleet operators manage reservations, expenses, monthly closings and payouts, tolls, GPS tracking, and an investor portal, including optional integrations with third-party services such as Turo, HostQuotePRO, Stripe, Bouncie, and QuickBooks. Features may vary by plan and may change over time.

2. Eligibility & Accounts

• You must be at least 18 years old and able to form a binding contract.
• You are responsible for the accuracy of the information you provide and for keeping your login credentials confidential. You are responsible for all activity under your account.
• Accounts are created only after purchase or by invitation from an account administrator. You may not share a single login among multiple people.
• Notify us promptly at support@hostfleetpro.com of any unauthorized use of your account.

3. Subscriptions, Billing & Renewals

• The Service is offered on monthly or annual subscription plans. Prices are shown at checkout and are in U.S. dollars.
• Payments are processed by Stripe. By subscribing, you authorize us (through Stripe) to charge your payment method for the applicable fees.
• Subscriptions renew automatically at the end of each billing period at the then-current rate until cancelled. You may cancel at any time; cancellation takes effect at the end of the current billing period.
• You are responsible for any applicable taxes. We may change prices with reasonable notice; changes apply to the next renewal.

4. Free Trial, Billing and Refunds

• 28-day free trial. New accounts start with a 28-day free trial on the plan selected, with no payment method required. During the trial you have access to all features; when the trial ends and billing begins, features are limited to the plan you selected.
• End of trial. If no payment method is on file when the trial ends, access to the Service is paused until a payment method is added. Your data is retained during the pause.
• Monthly plans may be cancelled at any time; cancellation takes effect at the end of the current billing period. Fees already paid for the current period are not refunded.
• Annual plans are billed in advance for 12 months and are non-refundable once charged. You may cancel renewal at any time and keep access until the end of the paid year.
• Refund requests in exceptional cases (for example, duplicate charges) can be sent to support@hostfleetpro.com.

5. Your Data & Content

• You own the data you enter into the Service (fleet, reservations, expenses, investors, and related records). You grant us a limited license to host, process, and display that data solely to provide and improve the Service.
• You are solely responsible for the data you input and for having the rights and consents needed to use it, including any personal data of your investors, staff, or customers, and for complying with applicable laws.
• You can export or request deletion of your data as described in our Privacy Policy.

6. Acceptable Use

You agree not to: (a) use the Service for any unlawful purpose; (b) upload malicious code or attempt to gain unauthorized access; (c) reverse-engineer, resell, or sublicense the Service except as permitted; (d) interfere with or overload the Service; or (e) use the Service to store or transmit data you have no right to use. We may suspend accounts that violate these Terms.

7. Third-Party Services

The Service may integrate with third parties (e.g., Turo, HostQuotePRO, Stripe, Bouncie, QuickBooks). Your use of those services is governed by their own terms and privacy policies. We are not responsible for third-party services, and their availability may change.

8. Intellectual Property

The Service, including its software, design, and content (excluding your data), is owned by Host Fleet Pro LLC and protected by law. We grant you a limited, non-exclusive, non-transferable right to use the Service during your subscription. All rights not expressly granted are reserved.

9. Disclaimers

The Service is provided “as is” and “as available,” without warranties of any kind, express or implied. We do not warrant that the Service will be uninterrupted or error-free. Host Fleet Pro does not provide financial, tax, accounting, or legal advice; figures, reports, and payout calculations are tools to assist you and should be independently verified.

10. Limitation of Liability

To the maximum extent permitted by law, Host Fleet Pro LLC and its officers, employees, and suppliers will not be liable for any indirect, incidental, special, consequential, or punitive damages, or for lost profits, revenue, or data. Our total liability for any claim relating to the Service will not exceed the amounts you paid to us in the 12 months before the event giving rise to the claim.

11. Indemnification

You agree to indemnify and hold harmless Host Fleet Pro LLC from claims, damages, and expenses arising out of your data, your use of the Service, or your violation of these Terms or applicable law.

12. Termination

You may cancel at any time. We may suspend or terminate your access if you breach these Terms or fail to pay. Upon termination, your right to use the Service ends; sections that by their nature should survive (e.g., data ownership, disclaimers, liability, governing law) will survive.

13. Changes to These Terms

We may update these Terms from time to time. If we make material changes, we will provide reasonable notice (e.g., by email or in-app). Your continued use after changes take effect constitutes acceptance.

14. Governing Law & Disputes

These Terms are governed by the laws of the State of Florida, without regard to conflict-of-laws rules. The state and federal courts located in Florida will have exclusive jurisdiction over any dispute, and you consent to their jurisdiction and venue.

15. Contact

Questions about these Terms? Contact us at support@hostfleetpro.com.